If you would like an electronic version of the Birth Notification Form, please contact the office and we will email one to you.

Flocks who wish to maintain the pedigree status of their flock should enter the details of ALL lambs born on the Grassroots Pedeweb system or complete an electronic form and submit this to the office.  Sheep must be birth notified in numerical order.

The breeder will then decide which animals he/she wishes to notify with the Society and mark the web notification accordingly.  All data is to be submitted to the Society BUT NO CHARGE WILL BE MADE FOR LAMBS THAT THE BREEDER DOES NOT WISH TO NOTIFY.  Breeders shall submit the relevant details, with the correct payment to the Society by the dates indicated below.

For lambs born by a sire not in the ownership of the breeder then a RAM SERVICE FORM must be completed and signed by the owner of the ram.


  Ram Service Form



Congratulations to all those members who are using the Grassroots system for their registrations, and as an incentive, we are going to leave the birth notification fees at the current level for electronic (Grassroots) submissions and put up the charges for birth notifications submitted on paper.  We have put in another level of fee to help those who forget the first cut-off point.  We would recommend that breeders birth notify all their lambs within the 60 day period. This is the cheapest way and saves penalty charges later on.  As we have introduced the 61 – 120 days charge of £4 we will be sticking to this scale and to the higher £8 charge for any lambs not done by 120 days.

 0 – 2 Months

3 – 4 months

Over 4 months

0 – 2 Months

3 – 4 Months

Over 4 Months


(£2.40 incl VAT)


(£4.80 incl VAT)

(£9.60 incl VAT)


(£3.00 incl VAT)

(£6.00 incl VAT)

(£12.00 incl VAT)

Payment must be sent with all birth notifications unless you have elected to pay by Direct Debit. Payment for faxed or emailed notifications must be sent by return. No birth notifications will be processed until payment is received.

  • Birth Notified rams are eligible for entry into Official Society Sales.
  • All Birth Notified animals must be the progeny of full pedigree registered
    sires and dams.
  • All sheep at the Worcester Premier Sale must be full pedigree registered.
  • All female sheep must be Full Pedigree Registered prior to entry into an Official
    Society Sale.
  • All service sires of in-lamb ewes entered for official Society sales must be full
    pedigree registered.
  • All sheep entered for shows must be Birth Notified with the Society.
  • All rams and ewes must be Full Pedigree Registered prior to the birth
    notification of their progeny


Female upgrade to Full Pedigree Registered Charges:


Paper submission plus card cert.

On line submission plus card cert.

On line submission email cert.

Upgraded > 12 months

(£9.60 inc VAT)

(£8.40 inc VAT)

(£7.20 inc VAT)

Upgraded > 24 months

(£14.40 inc VAT)

(£13.20 inc VAT)

(12.00 inc VAT)

Upgraded at any time+ scrapie certificate

(£24.00 inc VAT)

(£24.00 inc VAT)

(£24.00 inc VAT)



All rams born on or after 1st December 2013, upgraded to full pedigree, must have a test result for Scrapie genotype submitted to the office.  This information will be entered onto the sheep database and appear alongside their ear number on pedigree certificates and in Society sale catalogues.



The official start date for the Charollais breeding season will be 7th July each year. Pedigree Charollais sheep should therefore neither be artificially inseminated nor run with the ram prior to this date. The lambing year for Charollais runs from 1st December to 30th November in each year.



We encourage members to give rams a name at the time of upgrading.
Names for 2016 born rams should begin with the letter ‘R’
Names for 2017 born rams should begin with the letter ‘S’
Names for 2018 born rams should begin with the letter ‘T’

The naming of females is at the discretion of the breeder. This information is not logged on the pedigree database.



Applications to register lambs born by embryo transfer and / or artificial insemination must be accompanied by a certificate signed by the veterinary surgeon carrying out the work. This must ­certify the identity of the sire and dam and recipient ewe where applicable.



Don’t forget the rules with regard to short tail docking of sheep; you must leave sufficient tail to cover the anus of males and the vulva of females.  For new breeders a warning  – Charollais tails move up as the lamb grows.  Trading Standards do check this at shows and sales and do have the right to request the removal of incorrectly docked animals from the venue.